The essential components to this product, are the freely available Acrobat Reader clients, the Acrobat (and/or Professional) PDF authoring tool and the LiveCycle Policy Server. The key to this technology are the security components delivered within PDF and Adobe Acrobat, as only Acrobat PDF files can be controlled and maintained in this way by the Policy Server. With Adobe LiveCycle Policy Server, the security settings are stored on a server and managed by an administrator. For Password and Public key protection, it’s possible to create and reuse the same security settings that are stored on the local computer. With Adobe Acrobat PDFs you can have three levels of security: Password, Public Key Encryption and Adobe LiveCycle Policy Server. This is where, to give it its full name, Adobe LiveCycle Policy Server (ALPS) comes into the picture, extending control of that document outside of your Firewall, online and offline. However, after a PDF has left the building, with whatever security settings you have assigned, it pretty much has a life out of your control. The benefits of PDF are obvious a common format that everyone can read (Acrobat reader is omnipresent on most PCs), a format that acts as a wrapper to encapsulate nearly every other digital document (Office, CAD etc), document review/mark-up, powerful digital forms capability, add digital signatures and add levels of security, like encryption that can protect the contents from those that don’t have the password. PDF document flow using AdobeÝs new LiveCycle Policy Server.Īdobe PDF is pretty much an industry standard in both the MCAD and the AEC markets. After running the system at the office on a server, I call it bloody amazing! Consider the benefits of a tool which provides an audit capability on the usage of one of your documents at another site or firm, such as how many times it has been opened, copied, forwarded or printed. Imagine being able to universally remove access to an old drawing that has been updated, on any user’s machine, wherever in the world, while pointing them where to download the current version. A system which provides a mechanism to pre-determine a ‘time-out’ date, after which it cannot be used, or a real-time ability to render documents unreadable by specific team members, contractors or companies bidding for work. Imagine, if you will, a technology that enables you to send secure documents to project members, outside of a traditional document management system, that allows you to retain control and provide feedback on nearly all aspects of that documents usage. Adobe has come up with a system that uses the Internet to allow the authors to retain complete control over documents sent outside of their companies. Document control is a major issue for engineering and building firms.
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